Data Conversion Service

At Gosford Micrographics and Scanning, we take pride in our ability to reduce the need for costly hardware and software, technical and clerical personnel, maintenance, staff recruitment and training. Outsourcing these functions provides a more effective and efficient solution, enabling our customers to focus on their core competencies in their business to provide them with competitive advantages.

  • Domestic, home-based and international facilities for key from paper or image
  • Optical Character Recognition (OCR), Intelligent Character Recognition (ICR) and Optical Mark Recognition (OMR) capabilities
  • Customer defined output formats received and return delivered via USB, hard drive or online

A document management solution can only function properly with accurate indexes to match the images. We build index databases, allowing quick and easy retrieval of required images. Our experienced, methodical professionals ensure that documents are referenced to your exact specifications.

Our principal strength lies in the comprehensive production planning and extensive quality control procedures. Detailed keying and output specifications are developed to ensure comprehensive job guidelines and consequently — outputs. Experienced programmers customise system designs, setups and edits for each job.

Experienced project managers ensure that each job is keyed accurately and output to specification. All data is run through rigorous final edits checking for, among other things: proper data formatting; field size validation; multi-field relationships; data logic; presence of mandatory data; date format and validity.

Forms Processing

Forms Processing is a technology that enables us to process documents generated from computer images or directly from paper-based documents and extract data, including basic OCR (Optical Character Recognition), recognition of data such as Intelligent Character Recognition (ICR), Optical Mark Recognition (OMR) and Bar Code Recognition.

While Form Processing gives recognition capabilities it also manages the complete lifespan of the document from scanning to extracting the information, image archive and retrieval.

Forms Processing is most valuable when you need to process the same paper document type more then once. It is a justified process if your company finds that it receives and processes hundreds of the same types of forms everyday and extracting the same type of information and placing it into a database. Forms Processing reduces form handling costs and transcription errors.


We provide specialised indexing services for both film and digital format documents. Our production facilities are equipped to key from images, microfilm, microfiche or paper. We also capture and create indexes from aperture cards, barcodes, OCR and customer-provided match and merge files.

Our highly accurate indexes allow for the rapid retrieval of critical information. We have the resources and experience to successfully manage any project regardless of size, complexity or turnaround requirements.

Types of Form Processing

ICR Intelligent Character Recognition — for hand-printed data recognition

OCR Optical Character Recognition — for machine printed data recognition

OMR Optical Mark Recognition — similar to Mark Sense, however these object have a letter or character printed in them

IFR Intelligent Field Recognition — a unique feature that allows you to process forms with similar field attributes located at different places on a document. IFR is able to search the document and find this field for reading and translation. Several variations of the same form can be converted to computer-based text.

MICR Magnetic Ink Character Recognition — a unique is a special font that is used on bank cheques and drafts. The MICR font contains ten specially designed numeric characters 0 through 9, and the four special symbols: transit, amount, on-us and dash.

Checkboxes — reads marks in circles, squares or ovals.

Dropout-Box — boxes on the form are printed with the same colour as the light source on a scanner so that the boxes drop out or are not visible in the final image. This technique is used to isolate hard-written characters from the form for Recognition.